Turn Admin Hours
Into Billable Hours
LexFlow handles the overhead — intake, case files, deceased estates, conveyancing matters, document generation, and fee tracking — so your team spends time on work clients actually pay for.
3 specialised practice modules
8-stage estate workflow
One-click document generation
POPIA & FICA compliant
Practice Modules
Every department of your firm, unified
Three purpose-built modules — each with its own workflow, checklists, and document pipeline — all connected through a single client and case database.
Cases & Clients
The core of your practice. Manage every client file, case note, invoice, and document from one place.
- Client profiles with FICA document uploads
- Case timelines: notes, events, and milestones
- Shareable intake forms — clients submit before arrival
- Letter of Demand and Mandate & Fee Agreement generation
- ZAR invoicing with overdue reminders and PDF export
- Global search across clients and cases
Case status flow
Deceased Estates
A complete Administration of Estates Act workflow — from reporting to final distribution — with a built-in L&D account.
- Guided 8-stage workflow with checklist per stage
- Full Section 18(3) and standard estate pathways
- L&D account: assets, liabilities, and fees tracked to the cent
- Automatic insolvency detection with distribution guardrails
- Beneficiary management with percentage-based distributions
- One-click PDF and Excel reporting packs
Estate workflow stages
Conveyancing
Track transfers, bond registrations, and cancellations from instruction through registration and close-out.
- Transfer, bond registration, and bond cancellation matters
- 8-stage workflow with transaction-specific checklists
- Rates clearance and transfer duty tracking built in
- Generated documents stored and versioned per matter
- Activity log: every action with timestamp and user
- Full financial tracking per conveyancing matter
Conveyancing stages
Document Automation
Professional documents in one click
Select a document type, confirm the details, and get a court-ready PDF or editable DOCX — already populated with client and case data.
Generate Document
[Firm Name]
123 Legal Avenue, Sandton
Johannesburg, Gauteng 2196
27 February 2025
To:
[Client Name]
[Street Address]
[City, Province]
Re: Letter of Demand — [Case Reference]
Dear [Client Name],
We refer to the above matter and hereby demand payment of the amount of [Amount Owed] in respect of services rendered and disbursements incurred.
Kindly effect payment within 7 (seven) days of receipt of this letter. Failure to comply may result in further legal action being instituted against you.
Yours faithfully,
[Attorney Name]
[Firm Name]
LOD & Mandate & Fee Agreement
Drafted by LexFlow
Formatted for South African High Court and Magistrate Court requirements.
Available document types
Letter of Demand
For unpaid invoices — auto-populated from the case and invoice data.
Mandate & Fee Agreement
For new client engagements — terms and fee schedule included.
Estate Reporting Pack
PDF and Excel reports for the L&D account, beneficiaries, and assets.
Everything included
Built for the way South African firms actually work
From intake to invoice — every tool your firm needs is included, not add-on priced.
Frictionless Client Intake
Share a tokenised link. Clients complete their own details, upload ID documents, and the submission lands in your review queue — ready to promote to a case.
Stage-Driven Checklists
Every estate and conveyancing stage has a built-in checklist tailored to the transaction type. No custom setup required.
Smart Calendar & Reminders
Court dates, signing appointments, and filing deadlines — linked to clients. In-app and email reminders sent automatically.
Financial Reporting
Track income across invoices, estate distributions, and conveyancing fees. Dashboard totals updated in real time.
FICA Verification Workflow
Capture and store ID and proof-of-address documents. FICA compliance status is tracked per client profile.
Mobile Document Capture
Photograph ID documents on any device. Images are converted to PDF and attached to the client record immediately.
ZAR Invoicing
Create, email, and track professional PDF invoices. Automatic overdue escalation and configurable reminder cycles.
Role-Based Access Control
Grant or restrict access to each module per user. Paralegals, bookkeepers, and attorneys all see what they need — nothing more.
Full Activity Audit Trail
Every note, stage change, document upload, and status update is timestamped and attributed to the user who made it.
Getting started
Up and running in one afternoon
No data migration headaches. No lengthy setup. Your firm is operational from day one.
Set up your firm
Create your workspace, invite your team, set roles and permissions. Your firm structure is live in under 30 minutes.
Add clients and open matters
Import existing clients or start fresh. Link matters to the correct module — case, estate, or conveyancing — and the right workflow activates automatically.
Work the way you always have — just faster
Documents generate from the data you already captured. Stages progress with checklists. Reports are always current. Nothing falls through.
From the firms using LexFlow
Less admin. More practice.
“LexFlow took our document drafting from a 30-minute task to a 2-minute review. The quality is night and day. We use it for every overdue invoice — it's become part of our standard workflow.”
“Since switching to LexFlow, we've cut our admin time by half. The intake forms alone changed how we onboard clients — they complete everything before they even walk in.”
Pricing
Pricing built for South African firms
All plans include every module. No feature gating. No surprises.
The Solo
R499
/month
For the independent attorney or advocate.
- 1 user
- Unlimited clients, cases, estates & conveyancing
- All document generation types
- Full module access
- Free onboarding call
20% off first 3 months
The Firm
R1 499
/month
For growing practices and small firms.
- Up to 5 users
- Role-based access per module
- Everything in Solo
- Priority support
- Free onboarding call
20% off first 3 months
The Scale
R4 500
/month
For established, multi-department firms.
- Unlimited users
- Custom integrations
- Everything in Firm
- Dedicated account support
Billed monthly · Annual plans available · All prices exclude VAT
See LexFlow in your firm
Book a 15-minute demo and we'll walk through exactly how LexFlow fits your practice — cases, estates, conveyancing, and everything in between.